About Us: Frolight is a leading manufacturer of industrial frost protection systems. Our headquarters in Gavere is a center of innovation and productivity, where we strive to create a dynamic and supportive work environment. We are currently seeking a highly motivated and organized individual to join our team as an Assistant Office Manager.
Job Description: We are looking for an Assistant Office Manager who will play a key role in the smooth operation of our front desk and contribute to our analogue marketing and internal sales efforts. The ideal candidate is proactive, detail-oriented, and capable of managing multiple tasks efficiently.
Responsibilities
- Front Desk Management:
- Greet and welcome visitors with a friendly and professional demeanor.
- Manage incoming calls and direct them to the appropriate departments.
- Handle mail, packages, and other deliveries.
- Maintain a tidy and organized reception area.
- Analogue Marketing:
- Assist in the creation and distribution of print marketing materials.
- Coordinate marketing campaigns and track their effectiveness.
- Support the planning and execution of promotional events.
- Collaborate with the marketing team to ensure brand consistency.
- Internal Sales Support:
- Assist the sales team with administrative tasks and customer inquiries.
- Prepare sales reports and maintain accurate sales records.
- Follow up with clients and ensure high levels of customer satisfaction.
- Help manage the internal sales database and CRM system.
Must Have
- Strong organizational and multitasking skills.
- Excellent communication and interpersonal abilities.
- Proficiency in MS Office Suite (Word, Excel, PowerPoint).
- Basic understanding of marketing principles.
- Familiarity with sales processes and CRM software is a plus.
- Ability to work independently and as part of a team.
- Proven experience in an administrative or assistant role.
- Fluent French & English are a must
Nice to have
Additional languages
Strong analytical skills
2 - 3 years experience
What We Offer
Competitive salary and benefits package.
A supportive and collaborative work environment.
Opportunities for professional growth and development.
The chance to be part of a leading company in the industrial frost protection industry
